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Tuesday, 22 June 2010

Document Control

I have used Microsoft Office is its various forms for many years and have found it to be very useful for documents, spreadsheets etc, and recently upgraded to the latest version 2010.   I expected it to do all the things that the older versions did and was pleasantly surprised to see that Digital Rights Management, although in the 2007 version, now works well.

Let me explain what DRM (Digital Rights Management) does for me:

  • It allows me to control who can read, write and change documents I have produced;
  • It allows me to stop my document being printed by someone else;
  • It allows me to stop my documents being copied or 'cut and pasted';
  • It allows me to encrypt a document or to require a password to open the piece.
These are very useful in ISO9001 (Quality Management Systems)  for document control and also in ISO27001 ( Information Security Management) to ensure restricted circulation documents remain restricted.

I particularly like the one page overview of properties which shows details of the author, date created, changes and last modified dates. These are all requirements for a good document control or document configuration management systems used in the Management Standards, including the Aerospace and automotive standards.

The other elements include the revised PowerPoint, Publisher, One Note, Infopath, Visio, Project and others.

In short, I like the newest of the Microsoft Office packages.

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