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Monday, 18 September 2017

Transitions to ISO 9001, ISO 14001 , AS 9100, AS 9110 & AS9120

The deadline for transition to ISO 9001:2015, ISO 14001:2015 and the Aircraft, Space and Defence Standards AS 9100D, AS9110C and AS 9120B is 15 September 2018.

While this may seem a long way off it is important to remember that the transition and correction and acceptance of any corrective action identified by an assessor must be completed satisfactorily by the deadline date.

Both UKAS for the quality and environmental standards and IAQG for the Aircraft, Space and Defence standards have made it very clear that there can be no extensions or relaxation of the deadlines for any reason.  Any organisation missing the deadline will be deregistered.  There is no appeal mechanism.  The organisation will lose certification and will have to start from scratch to regain certification.  There is a fairly big cost involved in this and loss of certification in the intervening period may result in inadmissibility for tenders and/ or cancellation of contracts requiring one or more of the standards as a mandatory requirement.

The revised Standards are quite different in their approach and require more involvement from Senior Directors and Managers.  This can be a problem where the requirement for understanding and operating the standards has, historically, been delegated to others lower down the organisation.

We at Quality Matters have helped a number of Clients to effect the transition and while we have sought to make it simple to use there have been a number of top management who have been  forced to become engaged in the systems.

The Aircraft, Space and Defence Standards were issued at the end of 2016 but the transition dates have been aligned with the ISO standards. I.E.  15 September 2018 ; a fairly tight schedule.

We urge all holders of certification that are affected by these changes to ensure that their transition is carried out in good time to avoid loss of certification.  Remember you may be ready, but assessors are committed to the stage one for transition followed by stage two on site.  Availability may be a governing factor.

Monday, 4 September 2017

GDPR (General Data Protection Regulation).

Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016

Many organisations are ill-prepared for the EU Regulation which comes into force on
25 May 2018.

Does this Regulation apply to all businesses? 
The simple answer is yes.  All businesses that  hold personal data on a living person will  be affected.  Data held for personal or domestic use is excluded.

The Sun newspaper reported that it could affect a gardener, (for instance) who sends out email to drum up work without getting informed consent from the recipient.  We shall see if this is enforced at this level.

This EU Regulation puts into place a number of additional requirements from the UK Data Protection Act 1998:

Strengthening of existing rights - includes the right to erasure of data or right to be forgotten
  • Consent for use of data must be “opt in “ not “opt out”
  • Breach reporting
  • Data Protection Impact Assessments
  • Higher penalties for non-compliance.

This regulation applies to all EU States but there is a provision to allow individual States to produce their own Data Protection Act. 

Our own Data Protection Act is to be updated and put before Parliament in September 2017.
There will be a move to get the EU to rule on the compliance of the UK Law in relation to the GDPR.

If you need additional information on this you can contact us or look at the ICO (Information Commissioners Office) web-site.

Tuesday, 15 August 2017

ISO 45001 OH&S Standard: And so the Saga Continues

The  2nd stage of the process to ratify this  Standard suspected to be accepted however the vote failed by a small  margin.  There was dissent on the wording of “worker”. This has now meant that a final draft version will be required.

The FDIS (final draft for discussion) in destined for November this year with a published Standard in February 2018.  We are not going to hold our breath over this as we have been disappointed over publication dates  on and off since 2015.

We have known all along that getting countries across the world to agree on the an Occupational Health & Safety Standard  was going to be challenging, but it is getting a bit silly when they are not able to agree on the term “worker”.

Our recommendation to organisations is to continue with OHSAS 18001:2007 and then to transition to 45001 at the end of the transition period, which is expected to be 3 years from publication.

A reminder that organisations holding 9001 and 14001 must transition to ISO 9001:2015 and ISO 14001:2015 by 14 September 2018 or risk automatic loss of certification.

Monday, 31 July 2017

Internal auditors need to update to the Annex SL Standards

It is a requirement that auditors of management systems  update their knowledge to be able to audit to the new standards using the annex SL format; these include ISO 9-001:2015, ISO 14001: 2015 and the proposed ISO 45001.

IRCA registered auditors were advised that they must attend a two day transition course to requalify or would be deregistered.

I had to attend one of these courses (In December 2015) and this now allows me to audit to the new Standards.

The Annex SL Standards are quite different in their approach and require risks and opportunities to be addressed.  There are requirements to monitor and measure processes (key performance indicators).  Testing organisations top management leadership is also required.

We hold certificated internal audit courses meeting the requirements for the new Standards; our next course is to be held on 18+19 October 2017 in Colchester in Essex.

Delegates passing all the course elements will be qualified to undertake internal audits in their own workplace.

The course content:

  • Hi level format and Annex SL
  • ISO 9001:2015, ISO 14001:2015 and ISO 45001:2017
  • Management system documented information
  • ISO 19011:2011 - Auditing Standard
  • Responsibilities of planning an audit programme
  • Selecting auditors and competence
  • The audit cycle and schedules
  • Preparation and planning of an audit
  • Conducting an audit
  • Documented evidence
  • Auditing Top Management
  • Reporting non-conformances
  • Qualifications and training of auditors
  • Evaluating auditor performance
  • Non-verbal communications and body language
  • Live audit practice
  • Written tests of competence of delegates

The Course costs £395.00 + VAT 

Details on our web-site and booking form

Quality Matters

P.O.Box 5479

T: 01621 857841
F: 01621 856016
M: 07702 193788

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