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Monday, 8 January 2018

A New Year starts

First of all, we wish our readers a very Happy and Prosperous New Year.

There are a number of milestones that will need to be met during 2018.

  • GDPR (General data Protection Regulation) This important legislation comes into force on 25 May 2018.  It requires companies to follow a number of steps in protecting data held and also requires them to have positive permission to hold and process data.  All employers hold data on their employees so it is vital that permission is sought to continue to hold and /or process this data.  Failure to meet the requirements of the GDPR are very high. Up to 20 million Euros or up to 4% of Global turnover.  We suggest that action is taken now to be ready for the GDPR. 

  • ISO 9001:2015.  Quality Management Standard The transition period for migrating to this Standard is 15 September 2018

  • ISO 14001:2015 Environmental Management Standard The transition period for migrating to this Standard is 15 September 2018

  • AS9100, AS9110 and AS9120 Aircraft, Space and Defence Standards These Standards must be migrated to the 2016 version by 15 September 2018.  Failure to do this will result in withdrawal of certification. 

  • ISO 135485 :2016 Medical Devices Standard. The previous versions followed ISO 9001 closely but the 2016 version has moved away from this.  Now if companies want to have 9001 and 13485 they must have separate certifications, the old version meant that a company being awarded 13485 automatically received 9001 as well.  This is not the case now.  It is becoming clear that a number of companies will drop 9001.

  • ISO 45001:2018 Occupational Health and Safety Standard.  This Standard reached the Final Draft stage in November (at last)  and if all goes to plan, the Standard will be issued formally in Feb/March 2018.  This a will be a new Standard so there will not be a transition period, however companies moving to 45001 will have three years to adopt the new Standard when OHSAS 18001 ceases to be available.

  • And finally, the Auditing Standard ISO 19011 is under review and should be issued this year.  It brings this Standard in line with Annex SL.

All in all, it looks as though 2018 is going to be another busy year.  Bring it on!!

Monday, 11 December 2017

A Very Merry Christmas and a Happy New Year

This year has probably been the most frantic time ever. Not only have there been the requirements for transition to the Quality Management Standard, ISO 9001:2015 and the Environmental Standard, ISO 14001:2015 but the Aircraft, Space and Defence Standards  AS9100,  AS9110 and AS9120 have been upgraded, but with a two year transition instead of the usual three year period. This has made diary planning a little difficulty, to say the least.

Clients not yet transitioned must do so before September 2018  or they will automatically be deregistered.  However, no new certifications, re-certifications or surveillance visits may be carried out to the old Standards after March 2018.  UKAS have stated that there will be no exemptions to this rule and no extensions will be granted.  The transition by your Certification Body must have been completed by the drop-dead date and of course any non-conformities must be cleared and accepted by the CB.   The Certification Body will expect to see that the revised Standard(s) have been in use for some time before transition as clearly they can only assess what you have been doing and not what you intend to do. 

We have had a number of new clients who have employed the services of consultants only to find that the consultants in question do not want to be involved in the new Standards. These new clients have come to us for help.  In all cases we have been able to provide or exceed the level of service they required and have managed to prepare them for transition to the new Standards and in some cases, provide consultancy to help them gain certification from a UKAS Accredited Certification Body rather than one of the non UKAS and non-regulated organisations claiming to offer certification.

UKAS is the sole accreditation Body in the UK and only UKAS can accredit the many Certification Bodies.  Many companies believed that the certificates they were issued from one of these Non- accredited organisations would be recognised widely by others, but sadly this is not true.

This will be our final blog for 2017. Our offices will be closed from midday on Thursday 21 December and will reopen on 3rd January 2018. Our email will be monitored but may take longer for us to respond during this period.

We wish our Clients and readers of our blog a very Merry Christmas and a Happy and prosperous New Year.

2017 year end and onwards and upwards to 2018

Tuesday, 28 November 2017

Transitions to ISO 9001 and 14001:2015

Readers of this blog will be aware that the deadline for transition of 9001 and 14001 is 14 September 2018 and know that there are quite a few companies leaving this to the last minute.

There is yet another spanner in the works in that certification bodies have been told that they may not carry out any new certifications or surveillance visits to the old standards after March 2018.  This has effectively moved the goalposts again.

Any Organisation planning to have a 2008/2004 surveillance in the second quarter of 2018 is going to find out that this is not possible and the assessor will be obliged to audit to the 2015 standards.  This will inevitably result in non-conformities and if these are classified as majors then a return visit may be required. Not only will this be inconvenient it can be costly.

We are recommending our few remaining clients that have not transitioned to make all efforts to do so before March next year.

We are getting a number of new clients that have yet to transition and are finding the way that the standards have been written is confusing and at face value contradicts the way that organisations have been working.  The removal of the requirement for a Management Representative has caused some concern amongst Quality & Environment Managers who mistakenly believe that they are no longer needed.  The function carried out by these managers still exists but the responsibility moved upwards to Top Management.

In addition, the requirement for a Quality and/or Environmental Manual also has been confusing.  The Standard says that these are not needed but documented information is required. Most of my clients have retained many of their previous systems and   adjusted them to meet the requirements of the new standards.

We are here to advise if required.

Monday, 13 November 2017

ISO 45001:2018 Occupational Health & Safety Standard

It is now planned to be issued as a final draft this month and the actual publication and release in March 2018.  It will be in the Annex SL format to make integration with other management standards easier. (Ten identically named clauses).

We at Quality Matters will relax once it is published.   We were all fired up in 2015 when it was first due but it was found to be totally unacceptable to a large number of the ISO participants. 

A total rewrite was commissioned and the second draft failed again to get a unanimous vote.  There were three votes against the new draft, but it was decided to move onward to a final draft.

There will be a transition period of three years to move from BS OHSAS 18001.  Naturally, we will be on hand to help clients with the transition.


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